> For the complete documentation index, see [llms.txt](https://old-manual.converia.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://old-manual.converia.de/en/general/email-communication-from-converia/create-and-send-emails/send-link-to-participation-confirmation.md).

# Send link to participation confirmation

Management -> Email communication -> Sending emails

The email module in Converia can also be used to send an individualized link to the participation confirmation to a specific group of participants.

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2F5rVALsXGjlijCWr5DHEW%2F2024-11-19_14h53_15.png?alt=media&amp;token=72cf579a-ed74-4762-8f1c-1487446eb374" alt="Fig. 1: Send link to the participation confirmation"><figcaption><p>Fig. 1: Send link to the participation confirmation</p></figcaption></figure>

## Sending emails when using check-in lists

* *Create a new email* and use the replacement *Link to confirmation of participation*
* *Add recipients* and filter by **checked-in** attendees of the desired check-in lists
* *Save starting time for emailing*

{% hint style="info" %}
When using the check-in module, the confirmation of participation is created automatically after check-in and is available for participants to download in C3 (own account) from this point onwards. The confirmation of participation is automatically updated for subsequent check-ins. This information is particularly important as it must be ensured that the confirmation of participation is configured correctly before the check-in phase begins.
{% endhint %}

## Sending emails without using the check-in lists

* Create a *new email* and use the replacement *Link to confirmation of participation*
* *Add recipients* and filter for **registered** attendees with paid invoice if applicable
* *Save starting time for emailing*

{% hint style="info" %}
If no check-in lists have been used, the confirmation of participation will only be generated as a PDF and available in C3 when the participant actually clicks on the link in the email.
{% endhint %}