> For the complete documentation index, see [llms.txt](https://old-manual.converia.de/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://old-manual.converia.de/en/general/email-communication-from-converia/create-and-send-emails/send-account-information-for-imported-persons.md).

# Send account information for (imported) persons

Management -> Email communication -> Sending emails

If people without a login name and password are imported into Converia, a personalized *invitation link* can be sent *to people without an account* so that they can assign themselves a login name and password.

For more information on importing people, see [Importing people into Converia](/en/attendees/manage-persons-and-attendees/import-people-into-converia.md)

{% hint style="info" %}
The *invitation link for people without an account* leads to the regular login page for people with an account, i.e. with a login name and password, and has no further effect.
{% endhint %}

<div><figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FXeDetcz42cnG0nvCRcqy%2F2024-11-19_15h02_46.png?alt=media&amp;token=08c59152-7952-4563-a254-ae46ffe557ad" alt="Fig. 1: Send invitation link for people without an account"><figcaption><p>Fig. 1: Send invitation link for people without an account</p></figcaption></figure> <figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2Fkypjr4HgZ3PrzlG8MEZV%2Fimage.png?alt=media&amp;token=d77dbd3a-0c54-4386-ba07-3cd257bc2f2e" alt="Fig. 2: Example email with link in Outlook"><figcaption><p>Fig. 2: Example email with link in Outlook</p></figcaption></figure></div>

## Send link

1. *Create a new email* and use the replacement *Invitation link for persons without an account*
2. *Add recipients* and search for and add affected persons in the person browser
3. *Save starting time for emailing*

{% hint style="success" %}
If keywords were assigned when importing persons, these keywords can be used for the search. This makes it possible to select a larger group of people for sending a mailing.&#x20;

***

When sending the email, an individual link will be created for each recipient, which enables secure entry of the user name and password even when sending en masse (Fig. 2).
{% endhint %}

## Steps for recipients

1. Open invitation link - An individual input mask for entering the login name and password opens
2. Enter or confirm login name and password (Fig. 3)
3. *Login* - The login leads directly to the administration area for personal data in C3, where further mandatory information specified by the organization may be requested (Fig. 4)
4. In addition, a confirmation email is sent to the stored email address containing the selected login name

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2FjyXAn2qq1ZLznYERzseD%2Fimage.png?alt=media&amp;token=6bf2538f-b389-4287-add8-d484fd4ab5ae" alt="Fig. 3: Set login information"><figcaption><p>Fig. 3: Set login information</p></figcaption></figure>

<figure><img src="https://3664324957-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FFHhRMg6uphOg3wLL7zym%2Fuploads%2Fev37wF2s3eXJsdlS6gdu%2Fimage.png?alt=media&amp;token=c77b388a-cbcd-43b7-b78b-1ffa21c2dd25" alt="Fig. 4: Hint - Adding personal information"><figcaption><p>Fig. 4: Hint - Adding personal information</p></figcaption></figure>